When Interwoven updated its WorkSite 8.2 Resource Kit late last year, they made some enhancements to the WorkSpace Generator that are real time-savers for people administering Interwoven DMS. We only wish we had these tools earlier for a few prickly projects.

• Greater flexibility in creating or modifying workspaces from templates, such as creating or deleting certain folders to tailor the workspace – this is really if you initially set up the workspace incorrectly or the requirements change. Before there was no easy/low cost way to change existing workspaces before this. Now, you can change the template, then go back and adjust workspaces based on that template
• Additional wildcard fields in folder meta data that permits dynamically building different types of workspaces. For instance, if the folder structure is the same for different practice area workspaces, but the names of some folders is different, you now only need one template and the wildcard fields can be used to customize the name
• Repopulating the content of existing workspaces: important in rebuilding corrupted or accidentally deleted workspaces. The catch is that the original workspace needs to be created by the 8.2 version of the WorkSpace Generator.
• Use existing workspaces as a template for new workspaces.

These improvements make managing and administering workspaces in Interwoven much easier and address some very tough problems we have encountered in implementations for many of our clients.